Certflo

Compliance software for motor carriers · 49 CFR 391

Your DQF folder is a lawsuit waiting to happen.

Certflo keeps every CDL, medical card, MVR, and ELDT cert audit-ready. Upload once, we track expirations and export the 11-point DQF binder the DOT needs — in one click.

Start 3-day free trial

$29/driver/mo · 5-driver minimum · Cancel anytime

— The problem

Every binder you forgot to update is a violation with your name on it.

37%

of roadside inspections result in at least one driver OOS violation

Source · FMCSA MCMIS 2024

$12,135

average civil penalty per DQF recordkeeping violation

Source · FMCSA Civil Penalty Schedule

4.2 hrs

per driver per week office staff spend chasing paperwork in a typical small fleet

Source · Certflo onboarding survey

— What it does

Built for the four people who actually touch the paperwork.

Branch Manager

01

See every driver's compliance posture at a glance, export DQF binders with one click, and stay on top of accident history the way the DOT expects.

  • Driver-level compliance rollup — any expired document flags the driver instantly
  • 11-point DQF Binder export (PDF) aligned with 49 CFR Part 391
  • Accident register with 3-year retention (49 CFR 390.15)
  • FMCSA profile page: USDOT, MC, safety rating, insurance filings, CSA scores
  • Alerts dashboard with 90-day advance expiration warnings

Supervisor

02

Assign documents, verify uploads, and own the day-to-day paperwork without living in a filing cabinet.

  • Document upload with AI pre-fill — snap a photo, confirm the extracted fields
  • Supports CDL, DOT Medical Card, MVR, ELDT certificate, Hazmat training, road test, employment application, and previous employer verification
  • Automatically handles iPhone HEIC photos
  • Status pills on every document: good, warning, expired, or missing

Dispatch

03

Assign loads to drivers you can legally send. Message them directly inside Certflo. No more texting from a personal phone.

  • Vehicle roster and load assignment
  • In-app messaging between dispatch and drivers
  • Driver availability gated by compliance status

Driver

04

Your entire file lives on your phone. Installable mobile app, camera-direct upload, and offline access.

  • Mobile-first app, installable on iPhone or Android home screen
  • Camera-direct document upload from the driver's own phone
  • Personal compliance status view with expiration timelines
  • Direct message channel to dispatch
  • Works offline for reviewing already-synced documents

— The one-click export

DOT shows up at 8am. At 8:02 the binder is on your screen.

The Driver Qualification File per 49 CFR Part 391 has 11 tabs. Miss one, you lose the argument. Certflo assembles every tab in order, every driver, every audit.

Driver Qualification File

Driver · D. Ramos

49 CFR 391
  1. 01Driver Application
  2. 02Previous Employer Verification
  3. 03CDL Copy
  4. 04Road Test Certificate
  5. 05DOT Medical Card
  6. 06MVR (Motor Vehicle Record)
  7. 07ELDT Certificate
  8. 08Hazmat Training
  9. 09Annual Review of Driving Record
  10. 10Violations List
  11. 11Drug & Alcohol Records
DQF Ready

— How it works

Three steps. Then paperwork stops owning your Friday.

Step · 01

Upload once

Snap a photo of the CDL, Med Card, MVR, or any of the 11 DQF documents. AI pre-fills expiration date, license number, state, and issuing authority. You confirm.

Step · 02

We watch the clock

Every document gets an expiration timer. 90 days out, 30 days out, day-of — alerts surface on your dashboard and on the driver's phone. Nothing slips.

Step · 03

Export when DOT knocks

One click exports a 49 CFR 391-compliant DQF binder for any driver. Accident register too. You walk into the audit with the folder already ready.

— Pricing

$29/driver/mo.

3-day free trial. Credit card at signup. 5-driver minimum ($145/mo floor). Up to 10 office seats included. Cancel any time from your account billing page.

  • Every Certflo feature included, one price
  • Role-based access for managers, dispatch, and drivers
  • Multi-carrier workspaces with isolated data
  • Driver mobile app with offline access and camera upload
Full pricing details

Walk into the next audit already ready.

3 days to try it, 5 drivers to start, one click to export any DQF binder.